![]() The cardholder should verify that expense reports are being charged to the correct account number. The expense report will be charged to one of the cardholder’s default accounts unless the cardholder changes this.The cardholder or Approver musty email Jessica Rybak, Payment Processing Specialist, to request an exclusion for un-submitted charges from this process for the following valid reasons: 1) If travel has not yet occurred and should not be expensed at that time 2) If the cardholder is disputing a charge and waiting for the credit to come in from the merchant or bank.During May/November, Approvers should require cardholders to attach receipts, ensure that the proper account number is being charged, and submit the report for approval.All unreported non-travel expenses and travel expenses for completed trips more than 90-days old at the time of the procedure or date noted via email will be placed on an expense report by the Payment Processing & Compliance Department for the OneCard user during the month of May or November.To ensure the recording of overdue OneCard (and former Travel Card) expenses, we have established the following procedure which will be enacted twice a year before the end of the fiscal and calendar years in June and December. It is important to the University’s financial statements that all OneCard (and former Travel Card) expenses are properly recorded as University expenses in a timely fashion. Reference the Expense Subcode List.įiscal and Calendar Year-End Expense Report Reconciliation Procedure Please submit just one expense report per trip. ![]() If you have questions regarding these procedures, please contact General Accounting ( is very important that you submit your Concur expense report within 30 days of the end date of your trip. Please note that the current procedures for reimbursing departmental petty cash funds will remain in effect. Sign the form at the Cashier's window to confirm receipt of the reimbursement.Īll cash reimbursements are subject to audit by internal and external auditors and the General Accounting staff.( The Cashier's Office will verify that the cost center has available budget before disbursing the cash.) Present a valid Drexel University ID card. ![]() Submit the Cash Request Form to the Cashier's Office in the Office of the Bursar, 1st floor of the Main Building, between 8 a.m.Please note that the payee cannot authorize the reimbursement. Have your supervisor or departmental administrator, with signing authority for the cost center, authorize your reimbursement by signing the Cash Request Form.Provide a valid cost center number including: Fund (6 digits), Organization (4 digits) and Account (4 digits).Attach original receipts for the amount of the reimbursement showing payment by cash, debit card or credit card.Complete a Cash Request Form in its entirety including legible names and titles. ![]() To request a cash reimbursement for out-of-pocket University business expenses, including office supplies, postage, books or other expenses, you must: Reimbursements greater than $100 must be submitted to Accounts Payable on a Check Request Form. The maximum amount for a cash reimbursement is $100. Local taxi fare and parking may be reimbursed in cash. The Accounts Payable Office will issue reimbursements within three business days after entering into the Banner financial system. To be reimbursed for University-related travel and local business expenses, complete the Travel and Local Business Expense Reports described in the policy. In accordance with the University's Business Travel Expense Policy, reimbursements or advances for travel and local business expenses will be paid via check or direct deposit for employees enrolled in paycheck direct deposit.
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